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Welcome / Accounting / Office Info / Define

Define

What is *DEFINE?

*DEFINE is The University of Texas Departmental Financial Information Network, accessed through the University mainframe computer. It is a powerful software tool that can be used for many purposes. *DEFINE is currently used by the UT components UT-Austin, UT-San Antonio, UT-El Paso, UT-Permian Basin, UT-Pan American, UT-Brownsville, the UT Health Sciences Center at Houston, UT-Tyler and UT-Arlington. *DEFINE users are a diverse group who have various levels of knowledge and a variety of different needs.
Who owns *DEFINE?

*DEFINE is a system maintained by various departments on the UT Austin campus, including Administrative Computing Services, the Office of Accounting, the Office of Human Resources, the Purchasing Office, the Budget Office, and Physical Plant.
What can *DEFINE be used for?

With *DEFINE, users can:

1. Create electronic documents. These include appointments, payroll vouchers, payment vouchers, requests for transfer of funds, cash deposits, and IDTs.
2. View accounting transactions on their accounts. Transactions can be viewed by date, voucher number, purchase order number, DTN, document ID, vendor ID, and check number.
3. View account balances, either at the budget group level or the account level.
4. Update signature authority electronically, and view authorized signers for an account.
5. Maintain department contacts at the unit and/or budget group level.
6. Request statements of account electronically.
7. Look up Payee Identification Numbers (PINs) and object codes. PINs can also be requested electronically.
8. Make purchase requisition inquiries, either by outstanding requisitions or completed requisitions.
9. Look up travel per diem rates and official travel distances from home campus.
10. Look up appointment information, including job class codes and titles, salary pay steps, campus mail codes.
11. Calculate appointment allocation amounts, and view appointment information for individuals and accounts.
12. View personal check deduction information and calculate personal monthly payroll net estimates.

This list is not all-inclusive. As other needs arise, new commands are added; and existing features undergo constant improvement to make users more productive and efficient.
How is *DEFINE accessed?

*DEFINE is accessed through the University mainframe computer. IRD establishes all logon IDs for access to DEFINE. Please call 552-2415 for more information.

How is *DEFINE learned?

Classes have been developed to teach users how to utilize *DEFINE's features. For further information regarding *DEFINE, please contact the Office of Accounting at 552-2706, or *EMAIL to accounting@utpb.edu.
Moving *DEFINE to the World Wide Web

The functionality of *DEFINE and other business processes is being moved from the administrative computer to the Web. This process will continue over the next several years.
The current version of *DEFINE on the Web is OASYS. Account balances and on-line summary reports are already available on OASYS, and new pages and features are under
development.